As a federal agency, the Vancouver Fraser Port Authority is subject to the Privacy Act and Access to Information Act. In alignment with these Acts, we share reports and disclose information that provides transparency into our operations.
Privacy Act
The Privacy Act protects the privacy of individuals by governing the collection, use, and disclosure of personal information held by government institutions. In certain circumstances, we are required to complete privacy impact assessments to ensure that a program or activity of the Vancouver Fraser Port Authority minimally impacts the personal information of individuals.
Annual Privacy Act Report
We provide an annual report to parliament and post summaries of all privacy impact assessments conducted in the current reporting period.
2023-2024 Privacy Act Report 2022-2023 Privacy Act Report
If you want a copy of an annual report that was published over two years ago, please contact us.
Summaries of completed privacy impact assessments
Reporting period:
April 1, 2022 - March 31, 2023
Summary:
Human Capital Management System (HCM) is a comprehensive software solution designed by UKG to help organizations manage the entire employee lifecycle. This includes functions such as talent management, recruitment, onboarding, benefits administration, time and attendance, payroll, and reporting and analytics.
The Vancouver Fraser Port Authority submitted a privacy impact assessment to the office of the Privacy Commissioner in July 2023 for review prior to its transition to the new HCM in 2024. The Privacy Commissioner Office had the following recommendations for the port authority prior to implementation:
- The port authority should include copies of our Records Classification Retention Schedule (RCRS) in future Privacy Impact Assessments when referencing the lifecycle of records that contain personal information
- As personal information in the HCM may be accessed outside of Canada by sub-processors or employees of UKG, for the purposes of performing or upgrading services, the port authority should ensure that UKG protects personal information in accordance with the Privacy Act, regardless of whether the personal information is accessed outside of Canada
The port authority is following up with these two recommendations.
Access to Information Act
Leadership travel and hospitality expenses
We provide information about the travel and hospitality expenses of members of the port authority’s board of directors and executive leadership team. Our policies about retainers, fee compensation, and expense reimbursement is outlined in our Director Remuneration and Expense Policy.
Leadership team
Board of directors
Leadership team
Board of directors
Leadership team
Board of directors
Leadership team
Board of directors
Leadership team
Board of directors
Leadership team
Board of directors
Leadership team
Board of directors
Annual Access to Information report
2023-2024 Access to Information Act Report
2022-2023 Access to Information Act Report
Questions or comments about the administration of the Privacy Act or the Access to Information Act at the port authority can be directed to the access to information and privacy coordinator by filling out our contact form.
If you are not satisfied with our response to your privacy concern, you may wish to contact the Office of the Privacy Commissioner.
Financial reporting
Our annual financial report provides an overview and analysis of our financial results. Recent financial reports can be found on our resources and reports page.
Federal Info Source
The federal government’s Info Source provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and Privacy Act on the Government of Canada Justice Laws website. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.